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complaint letter template

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Cheap Moncler Complaint Letter Template By Letter Writing Leave a Comment

A Complaint Letter is written to lodge a formal complaint to the concerned authority about shortcomings in a particular service/ product or improper functioning as compared to that claimed by the provider/manufacturer.

 

A customer can use this letter to complain against a product which has become unserviceable in the very first attempt to use or within a short time span  after purchase and claim a refund/ free repair from the concerned authorities especially if the product is under warranty.

Table of Contents

1 Complaint Letter Template Writing Tips: 2 Complaint Letter Template Template 3 Download Template (Doc and PDF) 4 Complaint Letter Template Sample, Email and Example/Format 4.1 Sample 4.2 Email Format 5 Complaint Letter Template Generator Complaint Letter Template Writing Tips: Start by mentioning about item which has gone unserviceable and its warranty period. Mention date of purchase and location of store from where it was purchased. Mention that you are enclosing relevant details of unserviceable item including the defective piece. End by requesting company’s office to replace the faulty item in good time and mention your mailing address. Complaint Letter Template Template Use our free Complaint Letter Template to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

__________ (name of recipient)

__________designation of recipient)

__________ (name and address of company)

Date __________ (date f writing letter)

Dear Mr/ Mrs/__________ (recipient’s name)

A ……………………….. (mention item and its warranty period) which I purchased from your store ……………….. (name the store and address) on ……………(mention date of purchase) has become unserviceable within…………….(mention time lapse)  after its purchase.

I am enclosing herewith all relevant details including ……………….(mention proof of purchase you are enclosing) and the defective …………………(mention item).

I request your office to process my application and replace my faulty item with a new piece as promised at the earliest and oblige. Please forward the courier to my mailing address ………………………… (mention postal address)

Thanking You

Yours Sincerely

 

__________ (your name)

 

Download Template (Doc and PDF) Complaint Letter Template Sample, Email and Example/Format Sample

Richard Davidson

Customer Care Supervisor

Samtil Systems

# 34 Sixth Avenue

Downing lane

New York

12September2013

Dear Mr. Davidson,

A Linkia 3010 mobile handset with a warranty of one year which I purchased from your store in New Horizon Street on 10September2013 has gone unserviceable within a day of its purchase.

Since the store manager expressed inability to replace my set without clearance from your office, I am enclosing herewith all relevant details about my purchase including copies of the receipt; warranty card and the defective handset as well.

I request your office to process my application and replace the faulty handset with a new piece as promised at the earliest and oblige. Please forward the courier to my postal address as stated in the warranty card.

Thanking You

 

Yours Sincerely

 

Russell Paul

 

Email Format

A complaint letter in general used to report anything that works in a wrong way. For example, you may buy a product from a good dealer, but it may malfunction on the first day of its use and you can use the complaint letter to inform the dealer about this and also to claim for a refund or repair service if you have warranty. Check the template below.

A complaint letter in general used to report anything that works in a wrong way. For example, you may buy a product from a good dealer, but it may malfunction on the first day of its use and you can use the complaint letter to inform the dealer about this and also to claim for a refund or repair service if you have warranty. Check the template below.

Template:

Receivers name.

Receivers designation.

Company details.

Date.

Dear Mr./Mrs. Name,

I am Madan writing from the state of Michigan. Yesterday I bought a electronic gadget from you shop with a warranty of one year. Unfortunately, the electronic gadget is not working good anymore and it spoiled my another electronic gadget coupled to it.

Since, you have a big and reputed dealer ship with good customer service, I request you to repair my malfunctioned gadget or to replace the product under warranty. Details about receipts and warranty card is enclosed with this letter.

Kindly make this service as soon as possible, so that there is no need for me to approach a solicitor or consumer group.

Thanking you,

Yours sincerely,

Signature,

Name.

 

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